Petitions (Forms)

Petitions (forms) are processed as formal requests for an exception to a UC Santa Barbara published policy or requirement. Once the request is submitted, an email will be sent to your UCSB account with notification on the decision. 

You must be a student in the College of Letters and Science to submit these forms. (College of Engineering Students or College of Creative Studies students should contact advisors in their colleges even when the request pertains to a course offered by Letters and Science.)

Email academic_advising@Ltsc.ucsb.edu if you experience login issues when visiting the petitions links below. Include your name and PERM for faster assistance.

Petitions & Forms Menu

Credit, Degree, and/or General Education Requirements Petitions
Courses: Add/Drop/Grading Change Petitions
Allow 2 Weeks for petitions to be processed by Dean’s Office.
Course Load Change Petitions
Allow 2 Weeks for petitions to be processed by Dean’s Office.
Change of Major & College Forms
Allow 6-8 Weeks for major changes to be reflected on GOLD

Other Petitions and Forms

Please go to the Registrar's "Forms" webpage for university-wide forms:  Undergraduate Withdrawal (from an entire term), Readmission/Reinstatement, and more.


General Education Requirements

Purpose: To request a transfer course, UC EAP course, or a UC Cross-Campus Enrollment course be applied to General Education requirements.

Submit Request Here

Petition Instructions:

You must provide the following with your petition:

  • A brief Written Statement (1-2 paragraphs) justifying your request and providing relevant details.
  • Supporting Documents such as a syllabus, course description, assignments, and exams that could aid the College’s evaluation of the course. A copy of the paper(s) must be included when petitioning for Area A credit.

When is a GE petition not necessary?

  • Most California community college courses have already been evaluated and articulated for transfer credit and do not need to be petitioned. Use assist.org to determine if a California community college course transfers to UCSB and if it applies to any GE requirements.
  • When a transfer course, UC EAP, or UC Cross-Campus Enrollment course clearly meet the guidelines for a GE requirement a petition may not be needed. You may meet with a Letters and Science advisor who can help make this determination. Bring a course syllabus and any relevant course materials to your meeting.
  • UCSB courses cannot be approved for any General Education Requirements except for the Special Subjects Writing Requirement.  This is because UCSB courses have already been evaluated for GEs by Faculty Senate.

Petition Processing & Notification: Allow 3-4 Weeks for petitions to be processed by Dean’s Office.

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Special Subject Writing Requirement Instructions

Purpose: Students in the College of Letters and Science may request Special Subject Writing Requirement credit for up to two UC or UCEAP courses that are not currently applied to the Writing Requirement. Courses from other institutions may not be petitioned.

Submit Request Here

Petition Instructions:

See detailed Writing Petition Criteria and Instructions here.

You must provide the following with your petition:
  • A copy of the course syllabus.
  • A copy of 1-3 papers written for the course, totaling at least 1800 words (see Writing Petition Criteria & Instructions above for more info)
  • Evidence or a brief (1-2 paragraphs) explanation of the instruction and/or feedback provided on the writing assignments. To approve the request, the reviewer needs to understand how the instructor helped improve your writing in the course.

Note: Beginning Fall 2023, courses under 3 units will not be considered for the GE Writing Requirement, this includes general labs (i.e. Chem 1AL, 1BL, 1CL). It has been determined that there is insufficient writing instruction for these courses to be applied to the requirement.

Petition Processing & Notification: Allow 3-4 Weeks for petitions to be processed by Dean’s Office.

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Credit and Enrollment Clarification

PurposeFor Concurrent Enrollment, Second Repeat, Legal Repeat, and more

Download

Petition Instructions:

  1. Use this form in order to:
  • Be concurrently enrolled (receive credit for a course taken at another institution during a quarter in which you are enrolled at UCSB and are not in regular academic standing).
  • Request to repeat a course for a second time (requires major department endorsement for major-required classes)
  • Do a "Legal Repeat" of a course at another UC campus (requires endorsement from home department of UCSB course).
  • Take a course for "Study List Credit" (enrolling in a course for which a student has already earned credit).

 2. Complete ALL sections of the form legibly (typed or in blue/black ink) with all of the requested information.

 3. Email the completed form to academic_advising@Ltsc.ucsb.edu. PLEASE INCLUDE YOUR NAME AND PERM NUMBER IN YOUR EMAIL. 

Petition Processing and Notification: 1-2 weeks

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Add a Course--Late

Purpose: To add a course during the quarter the course is offered after the “Add” deadline (the 15th day of instruction) during a regular quarter.

Petition Instructions:
  1. Contact Instructor for approval. The instructor's approval is always required to add a course late. In some situations, the department's approval is also required. Please look on GOLD under “Course Information” > “Restrictions” to see if the course requires department approval.

  2. Complete Petition using link above. If the class you are petitioning has multiple sections, make sure to include the 5 digit “enrollment number” (found on GOLD) of the section you have approval to enroll in.

  3. Upload an email from the instructor and/or department advisor that indicates you are approved to add the course late.

NOTE: If you are requesting to add an Independent Study Course (numbered 98/99/198/199/199RA), please check if you need to submit an Independent Study Exception in place of a Late Add Petition. If the exception petition is approved, the class will be added to your schedule. 

Petition Processing and Notification:  Allow 1-2 weeks to process. If the exception petition is approved, the class will be added to your schedule and a $3 transaction charge will be billed to your BARC account.

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Add a Course--Retroactive

Purpose: To add a course to a quarter after the final day of instruction.

Submit Request Here

Petition Instructions:

  1. Contact Instructor for approval. The instructor's approval is always required to add a course retroactively. In some situations, the department's approval is also required. Please look on GOLD under “Course Information” > “Restrictions” to see if the course requires department approval.

  2. Complete Petition using link above. Be sure to include “enrollment number”. If the class you are petitioning for has multiple sections, make sure to include the 5 digit enrollment number (found on GOLD) of the section you have approval to enroll in.

  3. Include a "Written Statement". Be sure to address the following:

  • When you began attending the course.
  • The level of participation in the course.
  • Why the course was not added before the end of the quarter.

4. Upload an email from the instructor and/or department advisor that indicates you are approved to add the course retroactively.

5. If the petition is approved, follow up with the instructor to request that the grade is recorded in eGrades.

Petition Processing and Notification: Allow 1-2 weeks for the college to review the petition after submitting. If the exception petition is approved, the class will be added to your schedule and a $3 transaction charge will be billed to your BARC account.

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Drop a Course--Late (with a W)

Purpose: To drop (or Withdraw) from one or more, but not all, courses in a quarter after the “Drop” deadline on GOLD and before the last day of instruction of the quarter.

Note: To drop all courses in a quarter before the quarter's last day of instruction, students must complete the "Undergraduate Withdrawal" form available in the “Forms” section of the Office of the Registrar’s website.

Submit Request Here

Petitioning a Late Drop for Academic reasons: Up to three “Late Drop” requests can be approved while enrolled at UCSB primarily for academic reasons provided the requests meet the following criteria:

  • The request is submitted by the last day of instruction for the quarter/session.
  • A Late/Retro Drop has not been approved for the same course in a prior quarter.
  • The course is not being repeated.

Petition Instructions for Academic Reasons:

  1. Complete the Late Drop petition.
  2. Include a “Written Statement” describing the reason for dropping the course AND an explanation for why the course was not dropped prior to the deadline.
  3. Provide any relevant documentation.

Petitioning for a Late Drop for Hardship reasons: Late drops for hardship reasons will be considered if a student experienced an unanticipated personal or family hardship that affected their performance in a course. 

Petition Instructions for Hardship Reasons:

  1. Complete the Late Drop petition.
  2. Include a “Written Statement” describing:
  • The challenges/obstacles faced
  • The steps taken to address those challenges.
  • Course “selectivity”. If requesting to drop one-or-more but not all of the courses in one quarter, please explain why the hardship had a more significant impact on those course(s) than on the course(s) not being included in the petition.
  • An explanation for why the course was not dropped prior to the deadline.

3. Provide any relevant documentation. Please provide documentation to help verify the hardship. For example, a doctor or therapist note, receipts, wage statements, an obituary notice, legal papers, etc. If documentation is unavailable, requests will still be considered.

Decision notification for Late Drops:  1-2 weeks. If the drop is approved, the course remains on the transcript with a "W" (Withdrawn) listed as the grade. If your request is approved, your record will reflect the change, and a $3 transaction charge will be billed to your BARC account.

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Drop a Course–Retroactive (with a W)

Purpose: To drop (or Withdraw) from one or all courses in a quarter after the last day of instruction. See the Registrar’s Registration Calendar for quarter/session deadlines. 

Note: Retroactive drops have a higher standard for approval than late drops and are granted for Hardship reasons only. (See Petitioning for a Late Drop for Hardship reasons instructions above). Requests to retroactively drop a course primarily for Academic reasons will not be granted.

Submit Request Here

Decision notification for Retroactive Drops: 2-3 weeks. If the drop is approved, the course remains on the transcript with a "W" (Withdrawn) listed as the grade. If your request is approved, your record will reflect the change, and a $3 transaction charge will be billed to your BARC account.

Grading Option Change

Purpose: To change the grading option after the last day of instruction for a quarter. (Check deadline on GOLD)

The UCSB Academic Senate has given the Dean very limited authority to approve retroactive grading option changes. Only a course allowing optional grading can be considered (check “Course Info” in GOLD for grading options). Generally, a grading option change petition can be approved for a course that allows optional grading only under the following circumstances:

A.  A student can document a technical problem in GOLD that prevented them from making the change before the last day of instruction in the term the course was offered; or

B.  The change is from Letter Grade to Passed/Not Passed for a course in which the student received a C- or lower, and the student can document a significant unanticipated hardship that prevented them from being successful in the course; or

C.  A student has completed all other degree requirements and the change in the grading option for the course will allow the student to graduate.

Submit Request Here

Petition Instructions:

  1. Complete the “Grading Option Change” Petition
  2. Provide a “Written Statement” describing your reasons for requesting the grading option change and how they align with at least one of the circumstances detailed in A, B, or C above.
  3. Provide any relevant documentation verifying that your situation falls within the circumstances above.

Note for Students in their First Three QuartersBeginning in Fall 2023, students may change the grading option in GOLD after the grading option deadline for one or more courses in which they earn a C- or lower (thus giving a student a NP for the course) with the following conditions:

  • The change can only be made through the subsequent quarter.
  • Once a grade change has been made in GOLD it cannot be reversed.
  • The change can only be made for courses that allow "optional" grading.
  • The student was in good academic standing during the quarter they enrolled in the course.
  • Retroactive grading option changes on GOLD can only be made for courses taken during a student's first three quarters.

For Grading Options Changes that do not meet the conditions for firs year students above a Grading Option Change Petition is required.

Decision notification for Grade Option Changes: Allow 2-3 weeks for request to be processed. If your request is approved, your record will reflect the change, and a $3 transaction charge will be billed to your BARC account.

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 Enrolling in Independent Study Courses

Purpose: To enroll in an Independent Student course (numbered 98/99/198/199/199RA).

Petition Instructions:

  1. See the course department(s) to obtain approval. Obtain and complete a proposal for each independent study course desired.
  2. Secure a recommendation from a faculty sponsor(s) and the chair of the course department(s).
  3. Submit completed request and proposal(s) to the course department(s).
  4. After the request is reviewed, the department will provide information on how to add the course.

Note: A “Late Add” petition with instructor and department approval is required to add the course after the “Late Add” deadline. 

Enrollment Restrictions for Independent Study Courses:

  • Students in Lower Division Standing (fewer than 90 units) cannot enroll in Upper Division Ind. Study courses. (see Independent Study Exception Petition)
  • Students cannot enroll in more than 5 units of total independent study coursework in a single quarter or overlapping summer session. (ask Kevin) (see exception petition)
  • Students cannot enroll in more than 15 units of independent study in an academic year including summer sessions. (see exception petition)
  • Students cannot enroll in more than 30 units of total independent study coursework. (no exceptions will be made)

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Independent Study Exception Form

Purpose: To enroll in an Independent Study course (numbered 98/99/198/199/199RA) outside normal restrictions. This form should be used for:

  • Students in Lower Division Standing (fewer than 90 units) wanting to enroll in Upper Division Independent Study courses.
  • Students wanting to enroll in more than 5 units of total independent study coursework in a single quarter or overlapping summer sessions.
  • Students wanting to enroll in more than 15 units of independent study in an academic year including summer sessions.

Note: No more than 30 independent study units will be accepted towards the bachelor's degree, and no exceptions can be made for this policy.

Download Form

Petition Instructions:

  1. Secure a recommendation from a faculty sponsor(s) and the chair of the course department(s).
  2. Obtain and complete a proposal for each independent study course proposed.
  3. Complete the “Independent Study Exception” Petition including a short “Written Statement” justifying the request.
  4. Send the form including the Written Statement to academic_advising@Ltsc.ucsb.edu for the Dean's signature and the College's approval.

Petition Processing & Notification: Allow 1-2 Weeks for petitions to be processed by Dean’s Office. If approved, the course(s) will be automatically added to your schedule. A “Late-Add” petition is not needed if adding the course after the “add” deadline.


Deficit Load

Purpose: To enroll in fewer than 12 units for a regular quarter. International Students on an F-1 Visa should submit the OISS Reduced Course Load (RCL) form through UCSBGlobal in place of this form. The RCL will be signed by the College advisor and OISS. 

Submit Request Here

Petition Instructions:

  • Complete the “Course Load Change” Petition before the start of the quarter in which you are seeking a deficit course load. 
  • Provide a “Written Statement” with a detailed explanation for any of the personal, academic, medical, employment, or other reasons for the request.
  • Provide any relevant documentation. For example, verification of employment, Doctor’s notes, etc.

Partial Fee Reduction Information:  Students enrolled in 10 or fewer units may qualify for a tuition fee reduction. An approval of a deficit load petition does not automatically result in a reduction of fees. To qualify student should complete the Request for Partial Fee Reduction by the 15th day of instruction of the quarter being requested. For more information and questions about the fee reduction email registration@sa.ucsb.edu or go to the Registrar’s Website.

Petition Processing & Notification:  Allow 1-2 Weeks for petitions to be processed by Dean’s Office before making changes to schedule on GOLD. It is the student’s responsibility to drop any courses on GOLD by the published deadline.

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Permanent Deficit Load

Purpose: To enroll in fewer than 12 units for the remainder of one's undergraduate studies. This request, if approved, will eliminate the need to petition for a deficit program at the beginning of each quarter.

Submit Request Here

Petition Instructions:

  1. Complete the “Course Load Change” Petition before the start of the term in which you are seeking a permanent deficit course load.
  2. Provide a “Written Statement” with a detailed explanation for any of the personal, academic, medical, employment, or other reasons for the request.
  3. Provide any relevant documentation. For example, verification of employment, Doctor’s notes, etc.

Partial Fee Reduction Information: An approval of a PERMANENT deficit load will automatically result in a reduction of fees if a student enrolls in 10 or fewer units. An additional form is not needed. For information and questions about the fee reduction email registration@sa.ucsb.edu or go to Registrar’s Website.

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Excess Load

Purpose: To enroll in more than the published maximum units for a quarter. A student should complete this petition to enroll in:

  • More than 21 units in a regular quarter while in good academic standing.
  • More than 17 units in a regular quarter while on academic review or reinstated on probation.
  • More than 16 units in any single or overlapping summer sessions.

Submit Request Here

Petition Instructions:

  1. Complete the “Course Load Change” Petition before the start of the term in which you are seeking an Excess Course Load. 
  2. Provide a “Written Statement” with a detailed explanation for your reasons for undertaking an excess program.
  3. List all courses you propose to complete for the Effective Quarter specified in the field provided. The courses listed should total the units requested.

NOTE: Requests for more than 30 units for a regular quarter (fall, winter, spring) are very rarely approved by the dean. To be considered, students should have a strong academic record and provide an extraordinary and compelling justification in the written statement.

Petition Processing & Notification: Allow 1-2 Weeks for petitions to be processed by Dean’s Office before making changes to schedule on GOLD. Petitions submitted prior to the requested quarter will be held and processed when grades for the current quarter are reported.

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Change of Major Instructions

Purpose: "The Undergraduate Letters & Science Major Change Formis used by Letters and Science students to: 1) change majors or 2) add/drop a Double Major in the College of Letters and Science.

Petition Instructions:

If you know the major you want to declare:

  1. Contact the department advisor for the intended major to discuss the department's "Change of Major" process. The department advisor will gather the required signatures fro the form on your behalf. Please do not contact the chair or the Dean. You can find the department advisor by going to the department's website (check under "Staff" or "Undergraduate Advising" for the advisor's drop-in hours or email contact information).
  2. Obtain a copy of the major requirements sheet. You can usually find these on the major department's website or the UCSB Catalog.
  3. Complete the “Change of Major” form and send the completed form along with a copy of the major requirements sheet to your new major's department advisor for approval to join the major. 

In most cases, the department's approval is all you need. However, the approval of the Dean of Undergraduate Education is also needed if:

***You do NOT need to personally contact the dean for this approval. Your major and/or College advisors will coordinate this on your behalf.

Petition Processing & NotificationAfter the appropriate department(s) have signed, allow 4-6 weeks for College of Letters & Science approval. Once approved, it will take an additional 2 weeks to see the update on your GOLD account.

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Change of College/Dual College Form

Purpose: "The Undergraduate Change of College/Dual College Form" is used for: 1) A Letters and Science students planning to pursue a new major or add a double major within College of Creative Studies or the College of Engineering or 2) a College of Creative Studies or the College of Engineering student planning to pursue a major within College of Letters and Science

Petition Instructions:

  1. Contact the intended major's department advisor to understand their “Change of Major” process.
  2. Complete the “The Undergraduate Change of College/Dual College Form” form which includes the “Memo of Understanding for Dual College Majors” and “Proposed Study Plan for Dual College Majors”.
  3. Submit form to intended major department’s advisor for approval. 

The department advisor will handle the gather of the remaining signatures needed. Approval of the Dean of Undergraduate Education is required. You do NOT need to personally contact the dean for this approval.  Your major and/or College advisors will coordinate to get this on your behalf.

Petition Decision & Processing time: After the appropriate department(s) have signed, allow 4-6 weeks for College approval. Once approved, it will take an additional 2 weeks to see the update on your GOLD account. 

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Double Major Forms & Instructions

Purpose: Two forms are used for Letters and Science students who want to pursue more than one major within the College of Letters and Science. 

Note: If you propose to complete one major in the College of Letters and Science and another in a different college (Engineering or Creative Studies) please see "Change of College/Dual College Form" instructions above.

Petitions Instructions:

  1. Complete the "The Undergraduate Letters & Science Major Change Form". (see instructions above)
  2. Complete the “Memo of Understanding for Double Majors”. Using the worksheet included in the memo, you must provide an estimate of the term in which you will graduate and the number of units you will have earned.
  3. Submit the BOTH forms to your proposed major department's advisor for approval. If approved, the department will send the form to the College for final approval.

Note: If you are completing the double major forms and updating our current major at the same time (For example, going from Pre to Full Major) you will need to submit the “Change of Major” form and “Memo of Understanding” to your current major's department advisor for approval. If approved, your major department will send the form to the second major department sign-off and submit to the College for final approval.

To drop a Double Major: Complete “Change of Major” form to reflect which major you wish to keep and send directly to the Registrar at GraduationMatters@sa.ucsb.edu

Petition Decision & Processing time: After the appropriate department(s) have signed, allow 4-6 weeks for College approval. Once approved, it will take an additional 2 weeks to see the update on your GOLD account.

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Proposed Schedule for Graduation (PSG)

Purpose: A planning tool for students who want permission to complete more than 200 units prior to earning their degree.Students are expected to graduate without undertaking more than 200 units. Those who exceed 200 units are expected to make the fastest reasonable progress in fulfilling degree requirements.

Submit Form Here

Petition Instructions:

  1. Download the PSG Form
  2. Complete for form which will ask you to: 
  • List the major(s) and minor(s) you plan to complete.
  • Describe the additional education or professional objectives that you are pursuing through further study.
  • Briefly explain the circumstances that have led to your need to complete more than 200 units before attaining your degree. Please indicate how many of your units come from Advanced Placement credit.

3. On the second page, provide a quarter-by-quarter plan to fulfill your remaining requirements for graduation.

4. Have the departmental advisor in your major(s) and minor (if you are pursuing one) sign the form.

5. After you have completed the form, with the required signatures, submit the form through the link above, selecting the "Graduation" option.

Petition Decision & Processing time:  Allow 2-3 weeks for petitions to be processed by Dean’s Office. You will be notified of decisions by email.

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Academic Self-Assessment

Purpose: This downloadable form is required for students under “Academic Review” or “Dean's Review” (formerly known as "Academic Probation") seeking reinstatement to the College of Letters and Science.

Instructions:

  1. Download the Academic Self-Reflection.
  2. Send completed form to ltsc-reinstate@ucsb.edu.

Note: Students on Academic Review or Dean's Review requesting reinstatement after a break in enrollment need to submit the Academic Self-Reflection and the "Readmission/Reinstatement" form via DocuSign, available on the "Forms" section of the Registrar's Website.

For more information regarding Academic Review or Dean’s Review, see Academic Challenges.

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Credit by Examination

Purpose: To request credit for a course by taking an examination

To be considered for Credit by Examination, you must:

  • Prepare independently for the examination, without receiving formal instruction.
  • Be enrolled in a regular quarter (fall, winter, or spring) at UCSB.
  • Obtain approval from both the supervising faculty member and the chair of the department that offers the course.

Petition Instruction:

  1. Download the Petition for Credit By Examination.
  2. On the petition, you must indicate how you have prepared for the exam and indicate the preferred grading option (Letter Grade or P/NP).
  3. Submit the petition to the academic_advising@ltsc.ucsb.edu.

Petition Decision & Processing: If approved, a grade will be assigned based on the instructor's report from the exam. Note: Exam-based coursework doesn't count towards academic residence requirements.

More information on obtaining credit by examination is available through the General Catalog.

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Graduate Course

Purpose:  For undergraduate students with a strong academic record to request permission to enroll in a graduate-level course. To be considered, a student must:

  • Have a minimum cumulative grade-point average of 3.0.
  • Have at least 12 units of upper-division credit with a grade of B or better in the subject of the graduate course.

Petition Instructions:

  1. Download the Petition to Enroll in a Graduate Course.
  2. Submit the completed form to the Office of the Registrar at Registration@sa.ucsb.edu.

Note: Graduate courses completed by undergraduate students will not apply toward graduate degrees, unless taken while enrolled in a combined BS/MS program

More information can be found on the "Forms" page of the Registrar's website.

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IGETC

Purpose: To request an evaluation of a transfer student’s Partial IGETC, Full IGETC or UC Letter of Reciprocity status or to finalize a partial IGETC that has already been evaluated.

Submit Request Here

Petition Instructions: 

  1. Begin the Electronic Petition using the link above.
  2. On the petition, indicate if you are requesting a Full IGETC, Partial IGETC or a UC Letter of Reciprocity
  3. Indicate where you are in the process.
  4. Include a copy of your unofficial transcripts or IGETC/UC Reciprocity documentation if applicable. An unofficial IGETC certification can be submitted for evaluation purposes.

Reminder: Official transcripts for all courses taken as a part of the IGETC must be sent to The Office of Admissions. 

Petition Processing: Allow 1-2 Weeks for a transfer advisor to evaluate your status in the IGETC process and contact you to request additional information or to confirm that your IGETC has been processed. 

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Incomplete Grade Request

Purpose: To request an "Incomplete" (I) grade for a course. This form is processed by the Office of the Regstrar.

Download Form Here

Petition Instructions:

  1. Read the Incomplete Grade information on the Office of the Registrar’s website carefully.

  2. Contact the instructor on record to arrange the “Incomplete”.

  3. Submit the form by the last working day of the quarter in which the course was initiated. Retroactive requests may be considered at the instructor's discretion.

  4. Complete the course requirements as outlined by the Instructor. 

Note: Incomplete grades must be made up in the first regular quarter immediately following the quarter for which the Incomplete was reported. For example, Incomplete grades from Spring quarter and Summer Session must be made up the following Fall quarter, because summer session does not count as a regular quarter. Failure to complete the course requirements by this deadline will result in a recorded grade of F or NP, depending on the grading option you have chosen. However, if the deadline is unrealistic for your needs, you may request an extension from your instructor.

   5. If an extension past the deadline to complete the work is needed, contact the Department of the course for approval.

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